The Edit User Information Window displays a list of users. By clicking on the drop down box at the top, you can view only the users in a selected organizational unit. In this window you can add and delete users, and access tools for logging their activities and editing user permissions and group memberships.
To add a user, click on the "+" button at the bottom left corner of the user table.
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To edit an existing user, click on the Pencil icon to the left of the user you want to edit.
A check mark (to approve changes) and a red "x" will appear next to the User ID column, and all the sections for that user will turn into text boxes.
User ID
The User ID is the name the user will log on to the web site with.
Organizational Unit
The Organizational Unit allows you to categorize users for organization and reports. Organizational Units do not have any permissions attached to them.
First, Middle, and Last Name
These boxes are for entering the user's real name. This is just used for reporting and tracking of users.
Email Address
This box contains the email address of the user.
Password
This will be the password the user will use to log in to the web site.
Click the green check mark icon to save the changes you have made.
To delete a user, click on the Scissors Icon next to the UserID you want to delete.
The CMS allows you to monitor user activity on a web site. To view and edit these settings:
Click the Edit button under the Activity column.
The Activity Edit window for that user will open.
User Activity Log
These are logs of the user's last two log ins. These will only be there if the check "Log the user's logins" was previously checked. The log displays the time and computer IP from which the user logged on the last two times.
Log this user's logins
This will cause a log to be created that will track the user's logins. It will track the time that they login and the IP address of the computer they logged in from.
Log this user's CMS Activity
Checking this box will cause a log to be created that will track what the user does while logged into the CMS.
This section lets you set the individual permissions for the user.
Click the Edit button under the Permissions column.
The Edit Permissions Window will open. Here, you can edit what User Type the user is, what permissions they have, and whether or not their changes need approval from anyone.
Show Editable Data
If this box is checked, then the Editable Area will be visible whenever the user logs in to the CMS.
Allow Client Side Script
Checking this box will allow the user to create pages that require client side scripting.
Allow ASP Code
When this box is checked, the user will be able to create pages that process ASP code.
Allow Create Object in ASP Code
If this box is checked, the user will be able to enter code in their pages that creates objects in ASP
Allow Access to CMS
Checking this box will allow the user access to the CMS tools.
Account Disabled
This box allows you to disable the account of a user without deleting it, and losing all the settings and information.
User Type
This drop down box allows you to select what level User Type you want the user to have. Each User Type has different permission levels in the CMS. The main difference will be seen in the options available to each User Type in the Control Panel.
Approval Required
In this section, you can set whether or not changes the user makes will require the approval of other users before going live on the site.
To activate the required permissions, click on the corresponding check box.
Then, click on the Set Approval Chain button.
A window will pop up with two boxes. One will have a list of available Users. To require a User to approve the content changes, either double click on the name, or single click on a name and click on the double arrow button.
Click the OK button when you are done.
Allow Multiple Versions
This box lets you set whether or not the user can save multiple versions of a web page.
Default Directory
If there is a particular sub web site that the user is allowed to edit, you can enter the URL to that site in the corresponding text box.
Editing User Group Settings
This section lets you set the user's group memberships.
Click the Edit button under the Groups column.
A window will pop up with a list of the available groups in one column and a list of groups, if any, the user already belongs to.
Double click on a name in one column to either add it or subtract it from the user's membership column on the right side
When you are finished making changes, click the OK button to return to the Edit User Information Window.